Technical
Assistance:
Writing the Contract and Workplan
To minimize the risk of misunderstanding, certain basic questions
should be answered clearly in every technical assistance contract.
The more effort put into the preparation of the contract, the less
time and money will be spent resolving any disagreements. Usually,
the Board of Directors will authorize the signing of the contract
and each party should keep a signed copy.
Generally, the following list of items should be included in the
preparation of a contract and workplan to engage a consultant.
- Name
of the parties to the contract, giving the full legal names of
both the individuals and the corporations which these individuals
represent.
- Enumerate
the objectives to be accomplished or tasks to be completed by
the consultant as part of the workplan.
- Describe
the process of evaluating the assistance and the form in which
it will be presented, such as a written report or a verbal discussion.
- Identify
any special considerations or additional requirements pertaining
to the work - for instance, the provision of secretarial assistance
in producing a final report.
- Specify
the amount of compensation to be paid to the consultant and the
conditions under which it will be paid.
- State
the date it will go into effect.
- Set
a date by which the work is to be completed.
- List
the conditions under which the contract can be terminated.
- Sign
and date the contract.
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